| A Total Solution Designed
for Enterprise Deployment
Often, ECM solutions are seen as departmental, rather
than enterprise. An ECM solution may offer central control
of information, but often isn’t flexible enough to accommodate
the needs of different departments.
With the Rio system, administrators benefit from central
control over security, content and system administration,
while departments have the flexibility to customize
their systems to fit different filing systems and workflow
needs.
The core Laserfiche strengths of simplified administration
and management, strong content management properties,
DoD 5015.2-certified records management functionality
and document imaging are united in the Rio system—providing
a solution that meets enterprise needs, but is quickly
accepted at the departmental or local level.
Laserfiche Rio Feature Matrix Quicklinks:
Content Management
Workflow
- Workflow Designer
Create workflows by simply flowcharting your
business processes.
- Built-In Activities
Use built-in activities to build workflows quickly.
- Extensible Rules
Support for scripting C# and VB.NET using a
built-in editor.
- Windows Workflow Foundation (WWF)
Share information with a wide variety of other
applications. Laserfiche Workflow builds on
the capabilities of WWF. Export your Laserfiche
workflows as WWF workflow definitions; use Visual
Studio .NET to incorporate them into your own
WWF workflows.
Windows/Office/SharePoint
Interoperability
- MS Office
Send documents directly to Laserfiche from Office
applications.
- Outlook E-mail
Archive e-mail from Outlook and automatically
extract message properties as metadata.
- Web Folders
Expose the Laserfiche folder structure through
Windows Explorer for simple drag/drop and browsing.
- SharePoint
Web Part, Records Center and Search integration
adds document imaging and records management
to SharePoint out of the box.
- WebDAV
Access your Laserfiche documents through Web
Folders and other WebDAV extensions.
Advanced Search
- Property/Metadata Search
Search on a single property or a combination,
including metadata, location, file type, relationship,
etc.
- Search Toolbar
Automatically perform the most commonly used
searches (text, field, annotation and name)
from a Google-style toolbar search.
- Full Text Search
Search the contents of the entire repository
(imaged and electronic documents) for a specific
word or phrase. Boolean type searches (and,
or, not and within) are supported as well.
Security
- Single Sign-On
Authenticate with a Windows domain account in
Active Directory.
- Permission Inheritance
Configure access through Windows group membership.
Create authorization rules supporting inheritance
and order of precedence.
- Access Control Lists
Secure documents through access control lists,
security tags and privileges.
- Role-Based Authorization
- Privilege Delegation
- Security Watermarks
Mandatory watermarks for printed documents.
- Secure Deletions
DoD 5022.22 M compatible deletion protocols.
- Secured Recycle Bin
Documents in recycle bin have original security
fully intact.
- Secure Communication
Support for SSL for secure communication.
Extensibility/Integration
- .NET Toolkit
Create custom Laserfiche integrations with .NET.
- Code Library
Jump-start your custom integrations from working
examples, with source, which can be used out
of the box or extended (Laserfiche Support Site).
- Extensible Web Interfaces
Customize Web interfaces, built on ASP.NET.
- Uniquely Addressable Documents
Access any Laserfiche document with a unique
URL.
Auditing
- Auditing
System events fully auditable.
- Reporting
Web-based audit reporting available as tables
or charts.
- SQL Reporting Compatible
Audit reports can be generated with Microsoft
SQL Server Reporting Services.
Library Services
- Check-In/Out
Check out documents to work on offline. Other
users can access read-only versions of documents
that have been checked out.
- Versioning
Save older revisions when a document has been
modified.
- Linking
Link documents based on user-defined relationships.
- Auditing
Track changes with a built-in auditing solution
for security and compliance. View reports through
a Web portal. Create custom reports using a
.NET library or Microsoft SQL Reporting Services.
top
Records Management
Records Classification
- Hierarchical File Plans
Classify and store documents according to your
existing structure.
- Record Folder
Group documents as a unit.
- DoD 5015.2 Certified
Comply with DoD records management standards.
- Import File Plans
System can create a complete file plan by reading
a schedule from Excel.
- Autofiling
System can automatically file records in the
proper records series, create records folders
and set the filing date.
- E-mail
Automatic metadata extractions from Outlook.
Easily archive e-mails through a drag-and-drop
interface.
Records Tracking
- Records Auditing
Cutoff, accession and dispositions fully audited.
- Tracks All Records
Records management support for electronic and
non-electronic records.
- Lifecycle Management
Define cutoff criteria, retention, transfers
and disposition of documents. Search for records
and perform records management activities.
- Legal Holds
Freeze records disposition when legal holds
are placed.
- E-mail Reports
Records management reporting can be combined
with content, location and user-specific search
criteria and e-mailed to records managers.
- Alternative Views
Customized views (independent of records series)
provides an intuitive look and feel for each
department.
Archiving: Storage and
Preservation
- DVD Archiving
Store documents and metadata on DVD.
- Export for Archiving
Archive data into a briefcase file for storage.
- Archival Format
Convert your documents to a vendor-neutral format
such as TIFF for long-term storage.
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Document Imaging
Capture
- Scanning
Scan from Windows and Web. Supports TWAIN, ISIS,
and Kofax.
- Automated Import
Monitor UNC addressable locations and import
files based on business rules (Import Agent).
Conversion
- Snapshot Printer
Convert and store electronic documents as archival
images.
- Image Conversion
Convert imported images to single-page TIFF
files for long-term archival.
Processing
- Forms Processing
Identify, separate and process standardized
forms.
- Data Extraction
Extract data from structured forms with Zone
OCR, Bar Code and OMR. Extract data from unstructured
documents with Pattern Matching.
- Data Validation
Check your data with regular expressions. Retrieve
supplemental metadata or perform validation
from external data sources.
- Indexing
Make image files full-text searchable through
OCR. Fuzzy searches locate documents when OCR
is inaccurate.
- ETL
Extract documents and metadata from one system,
translate the data for the schema of another
system and load the documents and data based
on business rules (Laserfiche Capture Engine).
- Bates Numbering
Electronically imprint documents with sequential
alphanumeric numbers.
Image Annotation
- Sticky Notes
Add searchable notes which are securable as
private or protected.
- Drawing Tools
Strikethrough, underline, text annotations and
freehand markup tools facilitate collaboration.
- Attachment
Create compound documents by attaching files
to imaged documents.
- Redaction
Redact image and associated text to completely
withhold sensitive information.
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Administration and Configuration
Deployment
- Anonymous Web Portal
Web-based portal for anonymous/public access.
- Web Client
Web client supporting Internet Explorer and
Firefox.
- Windows Client
Support for native Windows client.
- Unattended Installs
Support for unattended installs.
- Accessibility
Section 508 compliant.
System Administration
- MMC
Manage your Laserfiche repositories through
a Laserfiche Administration Manager snap-in
for Microsoft Management Console (MMC).
- Event Tracing
Troubleshoot with Event Tracing for Windows
(ETW), supplemented by HTTP logging and real-time
"console mode."
- Windows Event Log
Monitor health of the system with a Laserfiche
errors and warnings reporting system integrated
with the Windows Event Log.
- WMI
Automate administrative tasks with Windows PowerShell
through Laserfiche Windows Management Instrumentation
(WMI) or .NET interface.
- Optical Back-Up
Burn document datasets on DVD with embedded
viewer for archival backup.
Supported Configuration
- Server OS
Windows 2003, Windows 2008, Windows 2008 x64.
- Databases
MS SQL Server 2003, MS SQL Server 2008, Oracle
10g, Oracle 11g.
- Web Server
IIS.
- Web Browsers
Intenet Explorer 6, Intenet Explorer 7, Mozilla
Firefox.
- Client OS
Windows XP, Windows Vista.
- Protocols
HTTP/WebDAV, DCOM, .NET.
- Clustering
Support for Active/Passive Failover.
- Authentication
Active Directory, Kerberos, Laserfiche Security.
- Virtualization
VMWware Infrastructure, VMWare Workstation,
VMWare Server, VMWare Fusion.
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