Unlock the Information in Your Data with JOSANTI EIMS Methodology
At JOSANTI, we transform the way organizations manage their data, from paper records to AI insights. With over 20 years of experience in managing documents and digital assets, JOSANTI is here to make your life easier.
We help you:
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Streamline Storage: Keep your documents organized and easy to find.
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Ensure Compliance: Meet all regulations and keep your records secure.
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Efficient Retrieval: Quickly access what you need when you need it.
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Manage Digital Media: Organize your digital content for better use.
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Integrate Data: Turn unstructured data into useful information automatically.
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Control Versions: Keep track of changes and updates seamlessly.
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Business Process Automation: Integrate scanned paper documents into real-time transactions to boost efficiency.
Let us simplify your document management so you can focus on what matters most — growing your business!
Integrated Data Ecosystem for your Business is Our Goal
Paper Records Management
Essential Step on the Journey to Achieving a Total Enterprise Information Management Goal
Until recent advances in information management technologies made it possible, critical data and information on paper documents could not be well integrated into the organization's disaster recovery program or harnessed to seamlessly support ongoing business transactions and future searches and retrieval. At Josanti, we often start the Secure and Efficient Data and Information Management Solutions journey by implementing industry-standard records management practices to eliminate disorganized paper storage and improve efficiency. We advise against automating processes before manual records management practices are streamlined, as rushing can lead to risks that may be accountability, financial, reputational, among others. Achieving a 100% paperless office is often impractical, and poor records management can result in unnecessary costs and threats to an organization’s security and survival.
Restore Order, Ensure Compliance: Transforming Chaotic Records into Valuable Assets
Organizations struggling with chaotic manual records are at a significant disadvantage in achieving effective information management, fast transaction processing times, and compliance with legislations. We excel in turning these disordered situations around, meticulously organizing and preserving valuable data that would otherwise be lost. Our expertise enables institutions to seamlessly integrate these records into a modern, efficient system, ensuring they meet legal obligations and stakeholder demands. Don't let disarray hold your organization back— let us transform your records into a well-organized asset. Trying to solve the problem through a rush of automation, such as document scanning, for example, will only breed confused business processes since the original document is often required and the filing system information needs to be reflected in the electronic document management system for the records series in question. Automation in such a situation fails unless it can be sustained past the years of retention for the key organizational records, but this is not an acceptable option to stakeholders since it gives rise to two different but overlapping records management practices raising document authenticity and custodianship issues for the organization.
In the real-life sightings below, how can organizations in this situation be able to serve their stakeholders including public request for information?
We are here to help the Heads of such institutions, in both the private and public sectors, to regain control over their data and information.
Revitalize Your Workspace: Expert Records Center Design and Construction, Sorting, Classification with Integrated Knowledge Transfer
Whether it’s paper or digital, the key to real value is organization. A disorganized paper or digital repository, no matter how secure, hinders fast searches and retrievals. That's where Josanti steps in—bringing order to your data, ensuring it's structured for maximum efficiency and value. We showcase below a real-life experience on some of our projects where we have successfully collaborated with the customer to completely eliminate chaotic paper records management practices.
Information Management & Data Capture Solutions with Integrated Disaster Recovery – On-Premises or at Our Scanning Bureau
Unlock seamless data capture with Josanti's expert team, transforming paper documents, forms, audio, and video into well-organized, searchable digital assets. Our services extend beyond converted paper records, offering top-tier audio-video capture and secure storage solutions. Whether you're outsourcing an entire Enterprise Information Management project or need on-site scanning, we manage it all, ensuring safe document returns and disaster recovery copies in electronic format. We integrate your digital files into Document or Content Management Systems, both on-site and in the cloud, providing secure, efficient access via VPN. With 24/7 access across multiple locations, Josanti ensures your data is always at your fingertips, streamlining business operations and offering peace of mind.
Josanti has the capacity for the management, implementation and deployment of very complex document scanning projects comprising fragile documents, with age spanning three centuries, in all paper sizes imaginable for Lands, Insurance, Finance, Taxation and others.
We are best equipped to manage your document scanning project even where our role may be to supervise your contractor. We are here to help. Do not make failure an option for your document scanning project.
Transform Your Enterprise Information Management with Expert Design, Installation, Support, Training, and Data Protection Solutions.
Josanti takes a deep dive into your business needs to determine the best approach for integrating the electronic document management solution into your enterprise information management framework. Rather than just focusing on scanning for backup, we assess how to leverage scanned documents for process automation and efficiency. Our proactive scanning solutions help prevent future backlogs by integrating directly at the desks of document creators and recipients. Data protection is our top priority, and we maintain strict security measures throughout the entire scanning process, reporting any potential breaches. Our focus goes beyond scanning; we implement modern information management strategies that replace paper with electronic forms, streamlining your operations. We ensure that our document scanners—whether yours or ours—are fully supported to avoid downtime. Training is key; we empower your team to independently manage our solutions, fostering a culture of self-sufficiency. By identifying and addressing challenges early, we equip your staff to become future trainers. As operational business consultants, we take no interest in becoming a permanent fixture in your organization. We believe and know you can do it on your own if adequately trained.
Let us help you transform your enterprise information management and unlock your organization’s full potential. The effort requires formal approach and preparation guided by our methodology.
Properly Resource Your Enterprise Information Management Project
Whether it is the traditional electronic records and document management system starting with pre-existing scanned documents or new documents to be scanned; whether it is automated form processing, there is still the need to properly resource the project so it can be sustained. The project investment is not always just a software then it is done.
Some site preparation work on the EIMS project may just include setting up of the scanning bay with not so much required on the computing side because the solution would be entirely delivered in the cloud or that just a component of it such as a scanning bay is all that is needed to kick-start the project for that phase on the EIMS blueprint.
Each component and each stage of information management project is part of the greater future or the organization. It is part of the bigger picture which is why these projects may not be embarked upon without creating first an enterprise information management blueprint. Organizations hardly have all the required financial resources to handle EIMS projects. Therefore, there is the need to create the blueprint then scale the project in several components to fit the various budgets that may be allocated at various times over a few years. When a component of a defined stage for an information management project fails, this affects the entire future of the organization in terms of efficient information management. Resources wasted on any I.T. project are not recoverable although the value resets to zero and sometimes the situation brings in unresolvable business process related confusion.
Avoid providing "glorified" computer servers (that are actually workstations) to host your document management system in a silo inside your Data Center or computer room. We always warn our customers to stay away from free and open-source software that they cannot maintain or that they cannot validate OEM support for. The computing resources that are assigned to the information management project must be integral part of the organizations enterprise systems placed in the paths for backup, disaster recovery, support and maintenance plans, etc.
It is not unusual for Josanti to embark on extensive site preparation work ahead or a serious enterprise information management upgrade paving the way to incorporate scanned documents into various business process domains within the organization. Our expertise for integrating our solutions into the enterprise information management framework ranges from small computer rooms to very large corporate Data Centers all aimed at making sure that your EIMS project does not fail and that it is sustainable in the long term.
Josanti liaises with major Original Equipment Manufacturers to make sure that your enterprise information management is sitting on a bedrock of trusted, high quality information technology infrastructure.
In the gallery below we used Cisco and Belden products to create fiber links between four large edifices on the compound of the Parliament of a country. In addition, we installed appropriate network equipment in strategically located patch rooms to seamlessly provide connectivity to all end users regardless of location in the Parliament. Further, we created a server farm in the production and data recovery sites guarded by appropriate firewalls at the WAN and LAN perimeters. The integrated wired and wireless network for the organization is part of the enterprise information management blueprint which will also guide future procurement decisions for equipment augmentations and replacements as well as simplifying the administration of support and maintenance plans for its I.T. Infrastructure.
Commit to Excellence: Ensuring Precision and Success Through Customer Discipline and Commitment
Leverage Our 20 Years of Expertise in Enterprise Information Management (EIMS): Your Commitment is Key to Maximizing Our Experience for Your Organization.
The scanning of documents as an end in itself can be a complete waste of corporate resources. Enterprise Information Management transformation is more than document scanning and it requires a blueprint to guide its necessary long-term goals.
Let's start this Enterprise Information Management transformation journey with you today through our series of consultative engagements to receive and clarify business requirements.
Document scanning is just the starting point. To unlock its full potential, it must be integrated by us into the broader Enterprise Information Management System (EIMS). Only then does it become a valuable part of seamlessly managing and accessing information across the organization.
